In the Insert Greeting Line dialog, you can choose desired greeting format from Greeting Line format. Now we will customize the greeting message, for that navigate to Mailings tab, and click Greeting Line. You will see the address is added in to the format as shown the screenshot below. You can also include other fields if required. That will include the name of the street. Match Fields dialog will appear, now from Address 1 options select Street. Under Correct problems, click Match Fields to insert new field in the letter, as we want to include address of the Under Preview you can see the preview of the changes that affects. Merge FieldsIndicates to Word as to what data to retrieve from the data source.We will reach Insert Address Block dialog, from Specify address elements, choose format in which you want to show recipient name. This is one horizontal row in the data source table. Data RecordComplete set of fields for one item or person. Header RowThe first line in the data source table which describes the data residing in that column. For example, StudName, GradeLevel, HomeRm. Data FieldTypes of information included in the data source. Data SourceContains the variable information. This information will remain constant in all documents. Slide 6 Important Terms: TermDefinition Main DocumentContains the standard parts of the document. Carver: The following is a breakdown of Isacs test scores for the first semester. Marlena Black Bo Brady Abe Carver Dear Mr. Brady: The following is a breakdown of Seans test scores for the first semester. Black: The following is a breakdown of Isabellas test scores for the first semester. Slide 5 Basic Concept of Mail Merging: Dear: The following is a breakdown of s test scores for the first semester. The end result is a new document or multiple documents that contains text of main document as well as the information from the data source file.

Create the data source (list of information). Slide 4 How do you create a mail merge? Create the main document (letter or form). Mail merge feature creates form letters, reports, envelopes, and labels with ease. Slide 3 Why use the mail merge feature? Merging is a timesaving tool that generates unique, multiple versions of a main document. Produce five Mail Merge documents using five different data source (Word, Outlook, Excel, Access, and Text). Demonstrate using Words Mail Merge Helper.

Microsoft Word Mail Merge Creating Mail Merge Documents Using Various Data Sources Slide 2 After completing this course, you will be able to: Define Mail Merge terminology and apply knowledge in functional applications.

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